GENERAL INFORMATION.
TERMS and CONDITIONS
COST
(Adults
= $650.00 Students = $500.00):
All
prices are quoted in U.S. Dollars. They are based on tariffs, airfares,
accommodation rates, and rates of exchange quoted to Smiles Abroad Foundation
at the time of publication. These prices are expected to be in effect at the
time of departure; however, prices are subject to change without notice. Smiles
Abroad Foundation will make every effort to avoid price increases; however, any
changes in price made by the airlines, hotels, vendors, operators, etc., with
which Smiles Abroad Foundation has made arrangements, may be passed on to the
participants. If such rates change prior to departure, Smiles Abroad Foundation
is not under any obligation to pay extra expenses arising from unforeseen
circumstances, such as a change of itinerary or means of transportation, etc.
Extra charges are at the client’s expense and will require immediate
settlement.
REGISTRATION; DEPOSIT,
PAYMENT, AND CANCELATION:
Early
reservations are strongly recommended, and a deposit of $100 per person is
required at the time of booking. The remaining balance is due 15 days prior to
departure. Applications received after these dates should include full payment.
Any payments made 5 days prior to departure must be in the form of cash, a
cashier’s check or money order. Final documents (including airline tickets)
cannot be sent until final payment is received. Checks should be made payable
to SMILES ABROAD FOUNDATION. All applications are subject to approval by Smiles
Abroad Foundation and the expedition leader. All cancellation penalties are the
responsibility of the participant.
HEALTH:
THIS
IS NOT A VACATION! We advise each participant to have a physical checkup before
applying for the expedition. Smiles Abroad Foundation cannot be responsible for
illnesses that may occur while traveling. Since expedition projects and group
sightseeing can be physically taxing, we recommend that persons who suffer from
heart disease, high blood pressure, or any physical impairment which could
hinder them from normal participation contact Smiles Abroad Foundation prior to
submitting an application and have their doctor mail us a letter stating that
they have received a recent checkup and are able to participate in this program.
INSURANCE:
Smiles
Abroad Foundation is not an insuring agent and is not responsible for any
injury to your person.
Participants
may wish to purchase separately coverage for protection against many unforeseen
circumstances, including comprehensive health, automobile insurance.
Smiles
Abroad Foundation is not responsible for any loss, theft, or damage to your
belongings. Information on baggage insurance will be sent to participants.
TRAVEL DOCUMENTS:
Participants
are encouraged to carry a valid passport. A Driver License and original Birth
Certificate will get you through the border, but we have found that it is
quicker and easier when you have a passport.
Participants will be provided with information concerning passports
and/or tourist cards, visas, and immunizations where needed, but obtaining them
are the responsibility of the applicant.
ACCOMMODATIONS: We seek to provide
well-located accommodations (not always in the center of the city)
representative of the area, which provide typical cuisine; clean, pleasant
rooms with bathrooms; friendly service; and efficient management. The class of
hotel, etc., is consistent with the price category of the expedition. In some
rural project areas expedition participants will sleep in tents and/or other rustic
encampments without permanent bathroom facilities or heating. Expedition
participants should make themselves fully aware of the living conditions
provided with each expedition before applying.
ROOMMATES:
Single
people may sign up for accommodations on a share basis and will be assigned
roommates if circumstances permit. If a roommate is unavailable, the
participant will be notified of the adjusted price (single supplement) prior to
departure.
ITEMS NOT INCLUDED:
Items
of a personal nature, such as excess baggage or porterage charges; personal,
trip, or baggage insurance; room service; laundry; phone calls; bottled
drinking water; food or beverages not part of the group menu; gratuities for
services; passports; immunization fees; etc.
NOTICE:
Smiles
Abroad Foundation reserves the right to make changes or substitutions in the
interest of the expedition in order to meet unexpected situations, such as
increases in fares and accommodation rates, airline failures, changes in
currency rates, etc. Additional charges or refunds will be made to participants
where applicable. However, no refund will be made for accommodations or
services, included in the price, which are not utilized during the program by
the participant. We reserve the right to cancel the program, if deemed
necessary for reasons including insufficient program participation and
circumstances beyond Smiles Abroad Foundation’s control, such as strikes,
lockouts, riots, wars, or Acts of God. In such an event, Smiles Abroad
Foundation shall have no responsibility, beyond the partial refund of deposits
and monies paid to Smiles Abroad Foundation by the participants. A refund will
then be made to participants, within 30 days, by means of a bank check.
RELEASE:
By
signing this agreement, participants release and grant permission to Smiles
Abroad Foundation and its associates to use the participant’s name, image and
likeness, obtained before, during or after the expedition, for the Foundation’s
promotion and advertising purposes, at no cost to Smiles Abroad Foundation.
This release includes the use of still photographs, videotape, film, audio
recordings and all other forms of photographic, video and audio media owned by
the participant or Smiles Abroad Foundation.
RESPONSIBILITY AND
LIABILITY:
This
program is under the management of SMILES ABROAD FOUNDATION 2764 E 3575 N
LAYTON, UTAH 84040. Smiles Abroad has made all arrangements for accommodations
and services furnished in connection with this program. While on this
expedition, Smiles Abroad Foundation, as the principal, shall be responsible to
the participant for supplying the services and accommodations offered to the
participant as set forth in the program brochure, except to the extent such
services or accommodations cannot be supplied, due to delays or other such
causes beyond the control of Smiles Abroad Foundation, In such event, Smiles
Abroad Foundation will use its best efforts to supply comparable services and
accommodations, but provide no refund, Smiles Abroad Foundation, in the absence
of negligence on its part, shall not be responsible for any delay, substitution
of equipment, or any act of omission whatsoever by the air carrier or by any
hotel, guesthouse, car supplier, or any of their employees or agents, or any of
the services and accommodations to participants, including any results thereof,
such as a change in services or accommodations necessitated by the same. Smiles
Abroad Foundation shall not be liable for any death, or for any damages or
claims arising from negligence of any person not its employee or under its
exclusive control.
STANDARDS of PERSONAL
CONDUCT:
All
participants are required to maintain high ideals and standards of personal
conduct including high standards of honor, integrity and morality; graciousness
in personal behavior; application of charitable ideals in everyday living;
abstinence from narcotics, tobacco, and alcohol intoxication.
Smiles
Abroad Foundation expeditions do not discriminate on the basis of race, creed,
gender, or ethnic origin. Age and health issues may be criteria for acceptance
or rejection of an application.
**END
OF GENERAL INFORMATION, TERMS & CONDITIONS**
Expedition
Application
Expedition Destination: Agua Prieta, Mexico Departure Date: 12/26/2016_ Expedition Leader: Stuart Smith
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Mailing Address:
_________________________ Mailing Address __________________________________________________________________________
City _______________________________________ State ________________ Zip ______________________
Phone _____________________________ Email ________________________________________________
Enclosed is my deposit
of $100 per person. The final payment will be made no later than 15 days prior
to departure.
Please make Check to: Smiles Abroad Foundation
Next of Kin:
_______________________________
Next of Kin ___________________________________________________________
Phone:
_______________________
Read carefully before signing:
SMILES ABROAD FOUNDATION RESERVES THE
RIGHT, SUBJECT TO THE ATTACHED TERMS AND
CONDITIONS:
To make cancellations, changes, or
substitutions in emergencies or in the interest of each expedition; to alter, prior
to departure, the cost of the expedition in order to meet unexpected changes in
fares, hotel rates, currency changes, etc.; and to return to his or her home any participant before the completion
of the expedition at the discretion of the expedition leader and with the
approval of the foundation.
If accepted as a participant of this expedition, I shall:
1. Support and uphold high moral standards of
personal conduct (see general information).
2. Strive to be friendly toward all members of the
expedition.
3. Accept the will of a majority of the expedition
whenever a mailer of choice presents itself.
4. Accept the suggestions and direction of the
expedition leader in all matters pertaining to the expedition, or personal
conduct, health or hygiene.
5. Maintain a responsible attitude, reflecting at
all times the highest moral character.
If I refuse to follow
these guidelines, and any other instructions of the expedition leader, I will
fully indemnify Smiles Abroad Foundation for any loss suffered as a result of
my behavior. I understand and agree that all tickets are issued subject to any
and all terms and conditions under which means of transportation or other
services are offered and provided by the issuer; and that Smiles Abroad
Foundation, in the absence of negligence! shall not be or become liable or
responsible in any way in connection with such transportation or other such
services, or for any loss, injury or damage to, or in respect of, any person or
property howsoever caused or arising, or for State of health (please indicate
any special health concerns) damages resulting from any other cause connected
directly or indirectly with the expedition or programs for which application is
hereby made. I agree and grant permission to Smiles Abroad Foundation to freely
use without charge, my name, image and likeness for promotional purposes.
Having carefully read this application form and all additional information concerning
the expedition, I hereby submit my application for membership in the expedition
with my down payment as specified in the official program announcement, with
the understanding that said application must be approved by Smiles Abroad
Foundation and the expedition leader. Final payment must be received 15 days
before the date of departure. If applying after this date, acceptance and
advertised price cannot be assured, and full payment must be included with
application.
Signature(s) of Applicant(s):
A
parent or guardian must sign the application of those less than 21 years of age.
Signature of Parent or
Legal Guardian:
Send to: Smiles Abroad
Foundation
C/O Stuart Smith
2764 E 3575 N
Layton, Utah
84040
